15 Best Free & Paid Task Management Tools for Design Teams in 2021

What is task management?

Task management is the process of organizing and managing all tasks throughout the lifecycle. So, the design team’s projects can be completed as scheduled.

  • Break projects into a series of tasks
  • Assign tasks to different team members
  • Set the start and end date
  • Change task statuses and keep track of them all
  • Create and forward to a new task on time when one task is completed
  • Prioritize a task or adjust the task date when needed
  • Others
What Is Task Management

What is a task management tool?

Task management tools are digital tools that provide powerful task management systems for individuals, teams or organizations to plan, organize, prioritize and manage all related tasks in one place efficiently.

How to choose a task management tool for your design team?

Here are basic tips that you should consider:

1). Write down all your needs in advance

There are tons of tools on the market with different features and focuses. To choose the right tool for your team as soon as possible, the first step is to figure out your team’s needs in advance. Gather your entire team or all related participants together, identify the current problems, and discuss what features they expect when using the task management tool.

  • Easy to create or plan tasks in advance — a simple system allows you to break projects into simpler tasks, plan all tasks based on a timeline and notifiy you to move into the next stage even when you’ve forgotten the right time.
  • Visualize all your workload in one place — a dashboard design to present all task information visually. Any important information will never be missed.
  • Set a timeline or deadline — a feature that allows you to set a timeline for entire projects or add a deadline for every task. So, you can keep track of the time for each activity.
  • Get notified when there are any task changes — a design team can have tons of tasks. To ensure that no task will be forgotten, it is very important to select a tool with notification features.
  • Connect designs and tasks together in one place — design teams work on the website or mobile app projects. To better manage their design or review tasks, it is important to check whether the tool allows you to connect the tasks and design drafts together. So, you and your team don’t have to switch between the task management tools and design tools frequently.

2). Research popular ones on the market and make a list

After knowing your team’s needs, it is time to see what good task management tools available on the market. Remember to make a list of all the ones that you are interested.

3). Test out tools, and write down the pros and cons

These days, nearly all task management tools on the market provides a free trial or a free plan for teams to test out and check whether it is a good option. So, no matter what you needs are, take out your tool list, and create an account to test them all one by one.

  • Take all possible participants on the board to test it out
  • Try to test every tool on a real project
  • Write down all pros and cons
  • Make sure to gather the testing feedback from all participants

4). Never forget the cost

When choosing a task management tool, you are supposed to evaluate the price, but also consider the time cost that your team will take to learn and master the tool. Your team’s budget should also be taken into consideration.

20 best task management tools for design teams

What are the best options available on the market for 2020? We’ve handpicked 20 of the best task management tools that you should have a check:

1).Todoist — a simple, no-frills solution for individuals or small-sized teams

Alt: Todoist

  • Task and project management
  • Visual progress tracking
  • Task labels and reminders
  • Task commenting and notification
  • Full integration with Slack, Dropbox, Google Drive, Zapier and more
  • It’s not suitable for large teams that need to work with complicated projects
  • There are no Gantt charts or calendar views to organize or manage tasks visually

2).Clickup — a comprehensive option for a team of any sizes

  • Pre-built templates that help you reuse task list on different projects
  • Custom views, like board views, list views, calendar views and timeline views
  • Custom dashboards that allow you to manage your tasks visuall
  • Add task comments and even convert comments into individual tasks
  • Built-in Gantt charts, mind maps and native time tracking, etc
  • Integrate with Slack, Gmail, Zoom, Outlook, Google Drive, and much more popular apps and collaboration tools
  • There is a learning curve for beginners to acquire different features
  • The free plan only provides users with 100 MB of cloud storage

3).Asana — an online option for dealing with complicated projects

  • Over 50 project templates that help you create a task list that best suits your team
  • Drag and drop interface
  • Data export
  • Automatic notifications and reminders
  • Custom calendar and views
  • Gantt charts and Kanban support
  • Integrate with over 100 tools like Slack, Dropbox, Gmail, Zapier, Figma, Jira and more
  • You can not customize the task status based on your needs.
  • There is a high learning curve.

4).Mockplus — an online product design platform for teams of any sizes to deal with design drafts and tasks in one place

  • Plan, track and manage tasks of your projects
  • Simple and intuitive interfaces
  • Auto notifications and reminders
  • Customize task lifecycles and statuses
  • Comment tasks
  • Unfoldable task bar that allows you to view task details when checking related design drafts
  • Integration with design tools, like Sketch, Axure, Photoshop, Adobe XD and Figma
  • There are no Gantt charts or calendar views

5).Wrike — a free online project management tool to manage tasks with your team in real-time

  • Custom workflow, dashboard and task list
  • Visualize task workloads with one-click Gantt charts
  • Task reporting templates
  • When purchasing a subscription, you will unlock more third-party integrations
  • There is a steep learning curve
  • The user interface may not be best

6).Trello — a visual task manager that helps you manage tasks in a more flexible and rewarding way

  • Custom boards, cards and lists
  • Ruled-based task triggers
  • Kanban Boards & Calendar View
  • Simple data export
  • More onboarding support, like website browsers, iOS or Android devices and desktop apps
  • Card views may not be good enough when you need to track time and task progress

7).Basecamp — a simple task management tool better for teams, not individuals

  • Real-time communication using group chats and direct messages
  • Create to-do lists
  • Simple task management and planning
  • Activity reviews allow managers to have full control of everything related to tasks
  • Powerful third-party tool integrations
  • Lack some features to simplify individuals’ work efficiency
  • Not be able to prioritize tasks based on needs
  • There are no great features like Gantt charts and timesheets

8).Monday.com — a customizable task management tool that help you manage tasks, projects and teamwork with ease

  • Over 200 customizable project templates to help you get started quickly
  • Custom task boards
  • Visualize your task workload with a map, calendar, timeline, Kanban, and more
  • Automate repetitive work to free up your team’s energy on more important things
  • Drag and drop functions
  • Integrate with many commonly-used tools like Outlook, Drobox, Slack, Zoom, Zendesk, etc.
  • Some users find it is complex to learn
  • Lack advanced time-tracking system
  • You have to purchase a team with at least 3 seats

9).ProofHub — an online task management tool to organize and collaborate on your tasks

  • Customizable workflows and task boards
  • Visualize workload with List view, Gantt chart view, Kanban board view, and Calendar view
  • Online proofing
  • Built-in chatting features
  • Create custom task reports
  • Some users find it loads slowly sometimes

10.Nifty — a task management tool that combines collaboration, communication and automation

  • Customizable templates
  • Project and task planning
  • Automate task assignment
  • Automate task progress when one task status has been completed
  • Amazing support team
  • Powerful third-party tool integrations
  • Many users find it is buggy and slow

11).Taskworld — a cloud-based visual task management tool that helps better manage projects and tasks

  • Visual task boards
  • Project and team chat
  • Comment on tasks
  • Visual management timelines
  • A great way to manage team members across projects
  • Project
  • Some users find it is slow to refresh in Safari browser
  • Some users feedback it crashes sometimes

12).Tasklog — a task management tool for freelancers worldwide

  • Interactive task dashboard
  • Task management
  • Online time-tracking
  • Pomodoro timer
  • Personalized reports
  • Lack third-party tool integrations
  • Not a good tool for teams

13).Any.do — a tool to organize your tasks, lists and reminders on nearly all devices available

  • Auto-synced calendar app
  • Located based reminder
  • Time tracking
  • Customized recurring tasks
  • Not a good option for dealing with complex projects

14).Taskque — a smart online task management software for personal use

15.Hitask — a project and task management tool for teams

Wrap Up

A good task management tool saves you and your team much time and effort, making it one of the must-have tools for many teams and organizations to keep projects on track and complete them all on time.



Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store
Amy Smith

Amy Smith


UX Design,UI Design, Web Design. I like sharing All thing about design!